North Carolina Probate Form AOC-E-203

Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20

Everything you need to know about North Carolina Form AOC-E-203, including helpful tips, fast facts & deadlines, how to fill it out, where to submit it and other related NC probate forms.

Be the first to rate this form!
Hand holding a pen filling out the form
Purple Circle Background

About Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20

There are all sorts of forms executors, beneficiaries, and probate court clerks have to fill out and correspond with during probate and estate settlement, including affidavits, letters, petitions, summons, orders, and notices.

Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 is a commonly used form within North Carolina. Here’s an overview of what the form is and means, including a breakdown of the situations when (or why) you may need to use it:

View Form AOC-E-203

NC Form AOC-E-203, which may also referred to as Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20, is a probate form in North Carolina. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.

Purple Circle Background

Atticus Fast Facts About Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20

Sometimes it’s tough to find a quick summary— here’s the important details you should know about Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20:

  • This form pertains to the State of North Carolina

  • The current version of this form was last revised on September 3, 2021

  • The official North Carolina source for this form is here.

Government forms are not typically updated often, though when they are, it often happens rather quietly. While Atticus works hard to keep this information about ’s Form AOC-E-203 - Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 up to date, certain details can change from time-to-time with little or no communication.

How to file Form AOC-E-203

Step 1 - Download the correct North Carolina form based on the name and ID if applicable

Double check that you have both the correct form name and the correct form ID. Some North Carolina probate forms can look remarkably similar, so it’s best to double, even triple-check that you’re using the right one! Keep in mind that not all States have a standardized Form ID system for their probate forms.

Step 2 - Complete the Document

Fill out all relevant fields in Form AOC-E-203, take a break, and then review. Probate and estate settlement processes in NC are long enough to begin with, and making a silly error can push your timeline even farther back. No thank you!

Note: If you don’t currently know all of the answers and are accessing Form AOC-E-203 online, be sure to avoid closing the browser tab and potentially losing all your progress (or use a platform like Atticus to help avoid making mistakes).

Step 3 - Have Form AOC-E-203 witnessed or notarized (if required)

Some States and situations require particular forms to be notarized. If you have been instructed to get the document notarized or see it in writing on the document, then make sure to hire a local notary. There are max notary fees in the United States that are defined and set by local law. Take a look at our full guide to notary fees to make sure you aren’t overpaying or getting ripped off.

Step 4 - Submit Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 to the relevant office

This is most often the local probate court where the decedent (person who passed away) is domiciled (permanently resides) or the institution involved with this particular form (e.g. a bank). Some offices allow you to submit forms online, other’s don’t, and we while we generally recommend going in-person to expedite the process, sometimes that simply isn’t an option.

It’s also a generally good idea to establish a positive working relationship with any probate clerk (unfortunately there’s enough people & process out there making things more difficult and unnecessarily confusing for them), so a best practice is to simply ask the probate clerk proactively exactly how and where they’d prefer you to submit all forms.

Need help getting in touch with a local probate court or identifying a domicile probate jurisdiction?

👉 Find and Contact your Local Probate Court

👉 What is a Domicile Jurisdiction?

Atticus DIY Probate & Estate Settlement App Image

Sponsored by Atticus App

Need help with North Carolina Probate?

Join all the other families who have trusted Atticus through probate, and experience the peace that comes from knowing you're taking the right steps, spending the least amount of money, and not wasting a single second.

Start for free

When Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 is due

Different probate forms or processes can require different deadlines or response times for completing the appropriate form.

While some steps in the process are bound to specific deadlines (like petitioning for probate, having to submit an inventory of assets, or filing applicable notices to creditors and beneficiaries), many probate forms or processes are not tied to a specific deadline since the scope of work can vary based on situational factors or requirements involved.

Either way, there are a bunch of practical reasons why personal representatives should work to complete each step as thoroughly and quickly as possible when completing probate in North Carolina.

5 reasons you should submit AOC-E-203 as quickly as possible:

  1. The sooner you begin, the faster North Carolina can allow heirs and beneficiaries to get their share of assets subject to probate. Acting promptly can also decrease the costs & overall mental fatigue through an otherwise burdensome process.

    Helpful Context: What’s the Difference Between Probate and Non-Probate Assets?

  2. In general, creditors of an estate usually have around 3-6 months from the time you file notice to creditors to file any claims for debt against the deceased’s assets. If they don’t, then that debt is forfeited (and more importantly, the executor won’t be held personally responsible). So doing this sooner means you have a better idea of who is owed what and ensures you won’t get a surprise collector months later.

  3. Not filing a will within 30 days (on average) could mean that the probate process proceeds according to intestate laws (laws that govern what happens to someone's stuff without a will) or is subject to unnecessary supervision by the probate court. And if you aren't directly related to the deceased (a.k.a. next of kin), this could also mean you lose your inheritance.

  4. It’s important to file any necessary state tax returns on behalf of the deceased or estate by the following tax season in North Carolina. If you don’t, you could owe penalties and interest. This also includes any necessary federal tax returns such as Forms 1040, 1041, or even a Form 706 estate tax return.

  5. If a house in the State of North Carolina is left empty (or abandoned) for a while, insurance can get dicey. For example, if the house burns down and no one has been there for a year, an insurance company may get out of paying your claim.

If you’re not using Atticus to get specific forms, deadlines, and timelines for North Carolina probate, then try and stay as organized as possible, pay close attention to the dates mentioned in any correspondence you have with the State’s government officials, call the local North Carolina probate clerk or court for exact answers regarding Form AOC-E-203, and when in doubt— consult a qualified trust & estates lawyer for that area.

How to Download, Open, and Edit Form AOC-E-203 Online

Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 is one of the many probate court forms available for download through Atticus.

It may also be available through some North Carolina probate court sites, such as . In order to access the latest version, be updated with any revisions, and get full instructions on how to complete each form, check out the Atticus Probate & Estate Settlement software or consider hiring a qualified legal expert locally within North Carolina.

While Atticus automatically provides the latest forms, be sure to choose the correct version of Form AOC-E-203 - Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 f using any other site or resource in order to avoid having to re-complete the form process and/or make another trip to the North Carolina probate court office.

Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 is a .pdf, so opening it should be as simple as clicking “View Form” from within the Atticus app or by clicking the appropriate link found on any North Carolina-provided government platform. Once you’ve opened the form, you should be able to directly edit the form before saving or printing.

View Form AOC-E-203

NC Form AOC-E-203, which may also referred to as Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20, is a probate form in North Carolina. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.

Purple Circle Background
Purple Lightbulb Icon

Did you know?

  • Form AOC-E-203 - Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20 is a probate form in North Carolina.

  • North Carolina has multiple types of probate and the necessary forms depend on the unique aspects of each estate, such as type and value of assets, whether there was a valid will, who is serving as the personal representative or executor, and even whether or not they also live in North Carolina.

  • During probate, all personal representatives and executives in are required to submit a detailed inventory of assets that must separate non-probate assets from probate assets.

  • Probate in North Carolina, especially without guidance, can take years to finish and cost upwards of $14,000.

Frequently Asked Questions about Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20

Probate is the government’s way of making sure that when a person dies, the right stuff goes to the right people (including the taxes the government wants).

All of that stuff is collectively known as someone’s “estate”, and it’s the job of the executor or personal representative to fill out all the forms and complete all the required steps to formally dissolve the estate. 

To get instant clarity on the entire probate process and get an idea of the steps, timeline, and best practices, read the Atticus Beginner’s Guide to Probate

The best place? Create an account in Atticus to start getting estate-specific advice. 

You may need a lawyer, you may not, and paying for one when you didn’t need it really hurts. Atticus makes sure you make  the best decisions (plus you can write it off as an executor expense).

We’ve also created a list of other probate services. Be sure to check it out!

An executor is named in someone’s will, and if the deceased didn’t have a will, then the spouse or other close family relative usually steps up to fulfill the role. If no one wants to do it, then a judge will appoint someone. 

The executor is responsible for the complete management of the probate process, including major responsibilities such as:

  • Creating an inventory of all probate assets.

  • Filling out all necessary forms

  • Paying off all estate debts and taxes

  • Submitting reports to the court and beneficiaries as requested

And much more. This process often stretches longer than a year. 

For an idea of what separates executors who succeed from those who make this way harder than it should be, visit our article, Executors of an Estate:
What they do & secrets to succeeding
.

The Exact Text on Form AOC-E-203

Here’s the text, verbatim, that is found on North Carolina Form AOC-E-203 - Instructions For Preliminary Inventory On Side Two Of Affidavit For Collection Of Personal Property Of Decedent - Forms Aoc-e-20. You can use this to get an idea of the context of the form and what type of information is needed.

INSTRUCTIONS FOR PRELIMINARY INVENTORY ON SIDE TWO OF AFFIDAVIT FOR COLLECTION OF PERSONAL PROPERTY OF DECEDENT, FORMS AOC-E-203A and AOC-E-203B, Rev. 8/21 THE CLERK IS THE JUDGE OF PROBATE AND CANNOT PRACTICE LAW OR GIVE LEGAL ADVICE. ACCORDINGLY, THE CLERK’S STAFF CANNOT HELP YOU FILL OUT THIS FORM. PARTS OF THIS FORM ARE SELF-EXPLANATORY. HOWEVER, FOR ANY NECESSARY ASSISTANCE, YOU SHOULD CONSULT AN ATTORNEY. Affidavit For Collection Of Personal Property Of Decedent, Forms AOC-E-203A and AOC-E-203B Whether or not the decedent left a will, and regardless of the value of any real property owned by the decedent, if 1) the value of the decedent’s personal property, less liens and encumbrances (and less the spousal allowance under G.S. 30-15 for a decedent dying on or after January 1, 2012), does not exceed $20,000 ($30,000 if the surviving spouse is the sole heir or devisee of the decedent), and 2) at least 30 days have passed since the date of death without anyone qualifying as personal representative, the estate may be administered by affidavit as a small estate pursuant to G.S. 28A-25-1 and G.S. 28A-25-1.1. An executor named in the will, an heir, devisee or creditor of the estate, with the approval of the Clerk of Superior Court, may file the necessary affidavit using this form, and thereby qualify as collector by affidavit of the estate. Side Two of the form contains a preliminary listing of the assets of the estate. This part of the form is intended as a preliminary report to the clerk, heirs and creditors of the nature and probable value of the property, real and personal, wherever located, owned by the decedent as of the date of death. General Instructions: Type or print neatly in black ink. All values reported should be the fair market value of the item as of the date of death. If there is not sufficient space on this form, continue on a separate attachment. Except where instructed to itemize, you should report in a lump sum the estimated total value of all property in each category. A complete itemization and valuation of decedent’s property must be listed on the final Affidavit Of Collection, Disbursement And Distribution form (AOC-E-204) and filed with the clerk within three months after the filing of the initial affidavit (AOC-E-203A and AOC-E-203B). • “Account” includes accounts in banks, savings and loans and other financial institutions, including money market accounts with brokerage houses or similar institutions. • “Joint account with right of survivorship” is an account in the name of two or more persons in which the deposit agreement (1) is signed by all parties and (2) expressly provides that, upon the death of one of the joint depositors, the interest of the decedent passes to the survivor(s). Any joint account which is not “with right of survivorship” is a joint account without right of survivorship. • “Stocks or bonds with right of survivorship” are securities in which the certificate clearly states that upon the death of one of the joint owners the interest of the decedent passes to the survivor(s). Any jointly owned security which is not owned “with right of survivorship” is owned without right of survivorship. • “Securities registered in beneficiary form” means stocks, bonds, or other securities officially registered with the issuer of the security indicating the current owner of the security and the person who will automatically become the new owner of the security upon the death of the owner.” (See G.S. 41-40 et seq.) PART I. PROPERTY OF THE ESTATE (Over) 1. Accounts solely in the name of decedent – For each account, list the name of the institution, the account type, and the balance on the date of death, but do not list the account number. 2. Joint accounts without right of survivorship – For each account, list the name of the institution, the account type, and the name(s) of the other joint owner(s), but do not list the account number. If the percentage owned by the decedent can be determined, report that percentage and the value of that percentage. If the percentage owned by the decedent is unclear, report the percentage as 100% and list the total amount on deposit on the date of death. A copy of the signature card or depository contract should be attached either to this form or the final Affidavit Of Collection, Disbursement And Distribution (AOC-E-204). 3. Stocks/bonds/securities solely in the name of decedent or jointly owned without right of survivorship – If the percentage owned by the decedent can be determined, report that percentage and the value, in a lump sum, of that percentage. If the percentage owned is unclear, report the percentage as 100% and list the total value, in a lump sum, of all such stocks and bonds. A detailed itemization of these assets must be reported in the final Affidavit Of Collection, Disbursement And Distribution (AOC-E-204). 4. through 7. – These categories should be self-explanatory. 8. Interests in partnership or sole proprietor businesses – Report all solely-owned business interests and all partnerships in which the decedent was a general or limited partner. List the name of the business or partnership, the names of the surviving partners, the decedent’s percentage interest in that partnership, and the value of that partnership interest or business. 9. through 11. – These categories should be self-explanatory. AOC-E-203 Instructions, Rev. 8/21 © 2021 Administrative Office of the Courts 12. Real estate willed to the Estate – (NOTE: (a) Real property willed to any person or entity other than the estate must be reported in Part II, Item 4. (b) If any real estate has been willed to the estate, a personal representative must be appointed.) Indicate only real estate which the decedent devised (willed) to his or her estate or to his or her executor in the capacity as executor (not as an individual). Usually, such a devise is accompanied by a direction to sell the real estate and distribute the proceeds as specified in the will. A listing of all such properties, together with an identification or legal description of each parcel or tract should be reported here, using fair market value as of the date of death. 13. Estimated annual income of Estate – Income of the estate includes, for example, interest on checking and other accounts opened in the name of the estate, dividends and interest on stocks and bonds owned in the name of the estate, and other income to the estate. Income of the estate does not include interest on accounts or dividends or interest on stocks or bonds, which pass directly to a surviving joint owner. This part of the form is used to list certain kinds of property which the decedent owned or in which the decedent had an interest during his or her lifetime, which are not ordinarily part of the estate, but which may be recovered by the personal representative if the assets of the estate are not sufficient to pay all the debts of the decedent and claims against the estate. 1. Joint accounts with right of survivorship – List all joint accounts with right of survivorship. For each account, list the name of the financial institution, the account type, the names of the other joint owners, and the total balance on the date of death, but do not list the account number. Attach a copy of the signature card or depository contract of each such account to the form or to your final Affidavit Of Collection, Disbursement And Distribution (AOC-E-204). 2. Stocks/bonds/securities registered in beneficiary form and immediately transferred on death or jointly owned with right of survivorship – A lump sum total of the value of all such stocks or bonds should be reported here. A detailed itemization of these assets must be reported in the final Affidavit Of Collection, Disbursement And Distribution (AOC-E-204). It also includes securities registered in beneficiary form and immediately transferable on death. 3. Other personal property recoverable – This category includes accounts which are called “Trustee Accounts” in the signature card or deposit agreement or in which the decedent otherwise established a “Tentative” or “Totten” trust; securities registered in beneficiary form and automatically transferred on death; property which the decedent gave to someone in contemplation of his or her own death; and property transferred by the decedent, without receiving adequate consideration, with the intent to hinder, delay or defraud his or her creditors. If you believe there may be any property which falls into this category, you may wish to consult an attorney. 4. Real estate owned by decedent and not listed elsewhere – (NOTE: Real estate owned by the decedent and spouse as tenants by the entireties should be reported in Part III. Do not report real estate in which the decedent had an interest only for his or her lifetime.) A detailed listing of all other interests in real estate owned by the decedent, together with an identification or legal description of each parcel or tract, should be reported here using fair market value as of the date of death. This part of the form is used to list certain property, rights and claims which are not administered by the collector by affidavit as part of the decedent’s estate and which the collector cannot generally recover to pay debts of the decedent or claims against the estate. However, this property may be included in the value of the “estate” for state or federal estate tax purposes, or which are listed for the information of heirs and others to whom the property may pass. 1. Entireties real estate – Indicate whether or not there is real estate jointly owned by the decedent and his or her surviving spouse as tenants by the entireties. 2. Insurance, retirement plans, IRAs, annuities, etc., payable to named beneficiaries – This category includes all life insurance proceeds, death benefits under pension and retirement plans, and the balance remaining in IRA, 401(k) and other similar accounts which, at the death of the decedent, pass to a beneficiary other than the estate. Signature - All applicants must sign. The signature of each must be separately notarized before a notary public or acknowledged before the clerk, assistant, or deputy. PART II. PROPERTY WHICH CAN BE ADDED TO ESTATE IF NEEDED TO PAY CLAIMS PART III. OTHER PROPERTY AOC-E-203 Instructions, Side Two, Rev. 8/21 © 2021 Administrative Office of the Courts

Get Your Probate Forms

Need help finding the rest of your North Carolina Probate forms?

Atticus has probate and estate settlement forms for your State.

Comments

A fancy living room full of antiques and treasures
What To Do when Someone Dies - The 2022 Checklist

Losing a loved one isn't just hard emotionally, it also means filling out a ton of forms & paperwork. Here's what to do next.

Ben Hopf

Ben Hopf