Kansas Probate Form 504

Civil Cover Sheet And Privacy Policy

Everything you need to know about Kansas Form 504, including helpful tips, fast facts & deadlines, how to fill it out, where to submit it and other related KS probate forms.

Be the first to rate this form!
Hand holding a pen filling out the form
Purple Circle Background

About Civil Cover Sheet And Privacy Policy

There are all sorts of forms executors, beneficiaries, and probate court clerks have to fill out and correspond with during probate and estate settlement, including affidavits, letters, petitions, summons, orders, and notices.

Civil Cover Sheet And Privacy Policy is a commonly used form within Kansas. Here’s an overview of what the form is and means, including a breakdown of the situations when (or why) you may need to use it:

Supreme Court Rule 123 requires the use of cover sheets and states the Court's privacy policy in use of personal identifiers in pleadings. Supreme Court Rule 123 states:

View Form 504

KS Form 504, which may also referred to as Civil Cover Sheet And Privacy Policy, is a probate form in Kansas. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.

Purple Circle Background

Atticus Fast Facts About Civil Cover Sheet And Privacy Policy

Sometimes it’s tough to find a quick summary— here’s the important details you should know about Civil Cover Sheet And Privacy Policy:

  • This form pertains to the State of Kansas

  • The relevant probate statute or Kansas laws related to this form include: S. Ct. Rule 123

  • The official Kansas source for this form is here.

Government forms are not typically updated often, though when they are, it often happens rather quietly. While Atticus works hard to keep this information about ’s Form 504 - Civil Cover Sheet And Privacy Policy up to date, certain details can change from time-to-time with little or no communication.

How to file Form 504

Step 1 - Download the correct Kansas form based on the name and ID if applicable

Double check that you have both the correct form name and the correct form ID. Some Kansas probate forms can look remarkably similar, so it’s best to double, even triple-check that you’re using the right one! Keep in mind that not all States have a standardized Form ID system for their probate forms.

Step 2 - Complete the Document

Fill out all relevant fields in Form 504, take a break, and then review. Probate and estate settlement processes in KS are long enough to begin with, and making a silly error can push your timeline even farther back. No thank you!

Note: If you don’t currently know all of the answers and are accessing Form 504 online, be sure to avoid closing the browser tab and potentially losing all your progress (or use a platform like Atticus to help avoid making mistakes).

Step 3 - Have Form 504 witnessed or notarized (if required)

Some States and situations require particular forms to be notarized. If you have been instructed to get the document notarized or see it in writing on the document, then make sure to hire a local notary. There are max notary fees in the United States that are defined and set by local law. Take a look at our full guide to notary fees to make sure you aren’t overpaying or getting ripped off.

Step 4 - Submit Civil Cover Sheet And Privacy Policy to the relevant office

This is most often the local probate court where the decedent (person who passed away) is domiciled (permanently resides) or the institution involved with this particular form (e.g. a bank). Some offices allow you to submit forms online, other’s don’t, and we while we generally recommend going in-person to expedite the process, sometimes that simply isn’t an option.

It’s also a generally good idea to establish a positive working relationship with any probate clerk (unfortunately there’s enough people & process out there making things more difficult and unnecessarily confusing for them), so a best practice is to simply ask the probate clerk proactively exactly how and where they’d prefer you to submit all forms.

Need help getting in touch with a local probate court or identifying a domicile probate jurisdiction?

👉 Find and Contact your Local Probate Court

👉 What is a Domicile Jurisdiction?

Atticus DIY Probate & Estate Settlement App Image

Sponsored by Atticus App

Need help with Kansas Probate?

Join all the other families who have trusted Atticus through probate, and experience the peace that comes from knowing you're taking the right steps, spending the least amount of money, and not wasting a single second.

Start for free

When Civil Cover Sheet And Privacy Policy is due

Different probate forms or processes can require different deadlines or response times for completing the appropriate form.

While some steps in the process are bound to specific deadlines (like petitioning for probate, having to submit an inventory of assets, or filing applicable notices to creditors and beneficiaries), many probate forms or processes are not tied to a specific deadline since the scope of work can vary based on situational factors or requirements involved.

Either way, there are a bunch of practical reasons why personal representatives should work to complete each step as thoroughly and quickly as possible when completing probate in Kansas.

5 reasons you should submit 504 as quickly as possible:

  1. The sooner you begin, the faster Kansas can allow heirs and beneficiaries to get their share of assets subject to probate. Acting promptly can also decrease the costs & overall mental fatigue through an otherwise burdensome process.

    Helpful Context: What’s the Difference Between Probate and Non-Probate Assets?

  2. In general, creditors of an estate usually have around 3-6 months from the time you file notice to creditors to file any claims for debt against the deceased’s assets. If they don’t, then that debt is forfeited (and more importantly, the executor won’t be held personally responsible). So doing this sooner means you have a better idea of who is owed what and ensures you won’t get a surprise collector months later.

  3. Not filing a will within 30 days (on average) could mean that the probate process proceeds according to intestate laws (laws that govern what happens to someone's stuff without a will) or is subject to unnecessary supervision by the probate court. And if you aren't directly related to the deceased (a.k.a. next of kin), this could also mean you lose your inheritance.

  4. It’s important to file any necessary state tax returns on behalf of the deceased or estate by the following tax season in Kansas. If you don’t, you could owe penalties and interest. This also includes any necessary federal tax returns such as Forms 1040, 1041, or even a Form 706 estate tax return.

  5. If a house in the State of Kansas is left empty (or abandoned) for a while, insurance can get dicey. For example, if the house burns down and no one has been there for a year, an insurance company may get out of paying your claim.

If you’re not using Atticus to get specific forms, deadlines, and timelines for Kansas probate, then try and stay as organized as possible, pay close attention to the dates mentioned in any correspondence you have with the State’s government officials, call the local Kansas probate clerk or court for exact answers regarding Form 504, and when in doubt— consult a qualified trust & estates lawyer for that area.

How to Download, Open, and Edit Form 504 Online

Civil Cover Sheet And Privacy Policy is one of the many probate court forms available for download through Atticus.

It may also be available through some Kansas probate court sites, such as . In order to access the latest version, be updated with any revisions, and get full instructions on how to complete each form, check out the Atticus Probate & Estate Settlement software or consider hiring a qualified legal expert locally within Kansas.

While Atticus automatically provides the latest forms, be sure to choose the correct version of Form 504 - Civil Cover Sheet And Privacy Policy f using any other site or resource in order to avoid having to re-complete the form process and/or make another trip to the Kansas probate court office.

Civil Cover Sheet And Privacy Policy is a .pdf, so opening it should be as simple as clicking “View Form” from within the Atticus app or by clicking the appropriate link found on any Kansas-provided government platform. Once you’ve opened the form, you should be able to directly edit the form before saving or printing.

View Form 504

KS Form 504, which may also referred to as Civil Cover Sheet And Privacy Policy, is a probate form in Kansas. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.

Purple Circle Background
Purple Lightbulb Icon

Did you know?

  • Form 504 - Civil Cover Sheet And Privacy Policy is a probate form in Kansas.

  • Supreme Court Rule 123 requires the use of cover sheets and states the Court's privacy policy in use of personal identifiers in pleadings. Supreme Court Rule 123 states:

  • Kansas has multiple types of probate and the necessary forms depend on the unique aspects of each estate, such as type and value of assets, whether there was a valid will, who is serving as the personal representative or executor, and even whether or not they also live in Kansas.

  • During probate, all personal representatives and executives in are required to submit a detailed inventory of assets that must separate non-probate assets from probate assets.

  • Probate in Kansas, especially without guidance, can take years to finish and cost upwards of $14,000.

Frequently Asked Questions about Civil Cover Sheet And Privacy Policy

Supreme Court Rule 123 requires the use of cover sheets and states the Court's privacy policy in use of personal identifiers in pleadings. Supreme Court Rule 123 states:

Probate is the government’s way of making sure that when a person dies, the right stuff goes to the right people (including the taxes the government wants).

All of that stuff is collectively known as someone’s “estate”, and it’s the job of the executor or personal representative to fill out all the forms and complete all the required steps to formally dissolve the estate. 

To get instant clarity on the entire probate process and get an idea of the steps, timeline, and best practices, read the Atticus Beginner’s Guide to Probate

The best place? Create an account in Atticus to start getting estate-specific advice. 

You may need a lawyer, you may not, and paying for one when you didn’t need it really hurts. Atticus makes sure you make  the best decisions (plus you can write it off as an executor expense).

We’ve also created a list of other probate services. Be sure to check it out!

An executor is named in someone’s will, and if the deceased didn’t have a will, then the spouse or other close family relative usually steps up to fulfill the role. If no one wants to do it, then a judge will appoint someone. 

The executor is responsible for the complete management of the probate process, including major responsibilities such as:

  • Creating an inventory of all probate assets.

  • Filling out all necessary forms

  • Paying off all estate debts and taxes

  • Submitting reports to the court and beneficiaries as requested

And much more. This process often stretches longer than a year. 

For an idea of what separates executors who succeed from those who make this way harder than it should be, visit our article, Executors of an Estate:
What they do & secrets to succeeding
.

The Exact Text on Form 504

Here’s the text, verbatim, that is found on Kansas Form 504 - Civil Cover Sheet And Privacy Policy. You can use this to get an idea of the context of the form and what type of information is needed.

06/23/2022 CIVIL COVER SHEET The civil cover sheet neither replaces nor supplements the filing and service of pleadings or other papers as required by law. This form is required for use by the Clerk of the District Court for the purposes of initiating the civil docket sheet. This information will not be available to the public and this document will be stored in a separate location from the case file and then destroyed within a reasonable time. A new case will not be accepted without a cover sheet attached. (THIS FORM MUST BE TYPED OR PRINTED LEGIBLY). This form can be found at www.kscourts.org. NATURE OF SUIT (Mark only one - If the case involves more than one of the following categories, indicate the category having the highest dollar value.) CIVIL If a CH. 61: $ (Judgment Demand Amount) TORT CONTRACT REAL PROPERTY ❐ STATE TAX WARRANT ❐ Asbestos Product Liability ❐ Buyer Plaintiff ❐ Eminent Domain ❐ Automobile Tort ❐ Employment Dispute - Discrimination ❐ Mortgage Foreclosure ❐ OTHER CIVIL ❐ Intentional Tort ❐ Employment Dispute - Other ❐ Other Real Property ❐ Legal Malpractice ❐ Fraud ❐ Tax Foreclosure ❐ SMALL CLAIMS ❐ Medical Malpractice ❐ Landlord/Tenant - Forcible Detainer ❐ Other Professional Malpractice ❐ Landlord/Tenant Dispute - Other MISCELLANEOUS ❐ Premises Liability ❐ Seller Plaintiff (debt collection) ❐ 60-1507 ❐ Slander/Libel/Defamation ❐ Other Contract ❐ Habeas Corpus ❐ Tobacco Product Liability ❐ Other Writs ❐ Toxic/Other Product Liability CIVIL APPEALS ❐ Name Change ❐ Other Tort ❐ Administrative Agency ❐ Post Judgment Elevation LM to CV ❐ Other Civil Appeal ❐ Transfer Pre-Judgment LM to CV ❐ Tax Appeal DOMESTIC ❐ MARRIAGE DISSOLUTION/DIVORCE ❐ PROTECTION FROM ABUSE ❐ PROTECTION FROM STALKING ❐ UIFSA ❐ OTHER DOMESTIC RELATIONS ❐ NON-DIVORCE SUPPORT, CUSTODY OR VISITATION ❐ PATERNITY ❐ DOMESTIC FOREIGN JUDGMENT (OUT OF COUNTY) PROBATE/ESTATE GUARDIAN/CONSERVATOR ❐ DETERMINATION OF DESCENT ❐ ADOPTION ❐ Conservatorship/Trusteeship ❐ Guardianship - Adult ❐ SEXUALLY VIOLENT PREDATOR ❐ FOREIGN ADOPTION ❐ Guardianship - Minor ❐ Guardian/Conservator - Adult ❐ DECEDENT ESTATE ❐ CARE AND TREATMENT ❐ Guardian/Conservator – Minor ❐ REFUSAL TO GRANT LETTERS ❐ TERMINATION OF JOINT TENANCY PROBATE RECORDS ❐ Probate Record – Other County ❐ FILING WILL AND AFFIDAVIT ❐ TERMINATION OF LIFE ESTATE ❐ Probate Record – Other State ❐ OTHER PROBATE/ESTATE JURY DEMAND ❐ YES (Check yes only if jury demand is included in petition or as a separate pleading) ❐ NO SUMMONS ATTACHED: ❐ YES SHERIFF’S PROCESS FEE ATTACHED ❐ YES ❐ NO ❐ NO SERVICE BY: ❐ PROCESS SERVER/ATTORNEY ❐ SHERIFF IN STATE (County) ❐ SHERIFF OUT OF STATE (State) For Office Use Only 06/23/2022 PLAINTIFF/SUBJECT INFORMATION (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) DEFENDANT/OTHER PARTY INFORMATION (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) FOR DOMESTIC CASES - NAME, DATE OF BIRTH AND SOCIAL SECURITY NUMBER OF EACH DEPENDENT CHILD: (Name) (Date of Birth) (Social Security Number) The requirement that Social Security numbers be included on domestic cases is mandatory, and authorized by the Supreme Court and federal law. On non-domestic cases, the Social Security number is not mandatory. The number is used for purposes of identification and may be disclosed as permitted by law. This form is not considered to be a public record. 06/23/2022 ADDITIONAL CIVIL PARTY INFORMATION PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) 06/23/2022 PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) PLTF/SUB/DEF/OTHER PTY INFORMATION (CIRCLE ONE) (ATTACH ADDITIONAL SHEET, IF NECESSARY) NAME: ADDRESS: PHONE: SEX: CELL PHONE: E-MAIL: SSN: DOB: DL OR STATE ID NO: State and Number ALIAS NAMES USED: ATTORNEYS (Firm Name, Address, Telephone Number and Supreme Court ID Number) 06/23/2022 FOR DOMESTIC CASES - NAME, DATE OF BIRTH AND SOCIAL SECURITY NUMBER OF EACH DEPENDENT CHILD: (Name) (Date of Birth) (Social Security Number) The requirement that Social Security numbers be included on domestic cases is mandatory, and authorized by the Supreme Court and federal law. On non-domestic cases, the Social Security number is not mandatory. The number is used for purposes of identification and may be disclosed as permitted by law. This form is not considered to be a public record. 500-16 Kansas Probate Forms 3d 504 COVER SHEET AND PRIVACY POLICY Supreme Court Rule 123 requires the use of cover sheets and states the Court's privacy policy in use of personal identifiers in pleadings. Supreme Court Rule 123 states: (a) Cover Sheet Required. A party that files a case must submit a cover sheet with the initial pleading or complete the information required for electronically filing a new case. The judicial administrator may exclude categories of cases from this requirement. The cover sheet must be in substantial compliance with the forms located on the judicial council website. The following rules apply: (1) Cover Sheet Handling. The cover sheet: (A) must not be retained in the case file; (B) is not subject to Rule 108; and(C) may be shredded or otherwise destroyed within a reasonable time after the case is entered into the case information system. (2) Confidential Information. Social security numbers and birth dates supplied on a cover sheet or for electronic filing are confidential and may not be disclosed to the public. (3) Divorce, Child Custody, Child Support, and Maintenance Cases. In an action for divorce, child custody, child support, or maintenance, the cover sheet or electronic filing information must include, if known, social security numbers and birth dates for the parties and for the parties’ children. (b) Exclusion of Personal Identifiers from Documents. Unless otherwise required by law or court order, parties and their attorneys must not include — or must partially redact when inclusion is necessary — the following personal identifiers from all documents and accompanying exhibits filed with the court: (1) Social Security Number. If an individual’s social security number must be included in a pleading, only the last four digits should be used. (2) Birth Date. If an individual’s birth date must be included in a pleading, only the year should be used. (3) Financial Account Number. If a financial account number is relevant, only the last four digits of the number should be used. (c) Clerk Does Not Review Document for Personal Identifiers. A party and the party’s attorney are solely responsible for redacting personal identifiers. The clerk will not review a document for compliance with this rule. 2021 500-17 Kansas Probate Forms 3d 2021 A copy of the mandated cover sheet is shown on the next several pages and may be found online at: www.kansasjudicialcouncil.org/Legal-forms/case-filing- cover-sheets/civil-cover-sheet. Kansas eCourt Rule 24 has additional provisions for protection of personally identifiable information in court filings in districts where the Kansas eCourt case management system has been implemented. Attorneys should always review the most recent version of the Supreme Court Rules online at: www.kscourts.org/ Rules-Order.

Get Your Probate Forms

Need help finding the rest of your Kansas Probate forms?

Atticus has probate and estate settlement forms for your State.

Comments

A fancy living room full of antiques and treasures
What To Do when Someone Dies - The 2022 Checklist

Losing a loved one isn't just hard emotionally, it also means filling out a ton of forms & paperwork. Here's what to do next.

Ben Hopf

Ben Hopf