Everything you need to know about Colorado Form JDF 823, including helpful tips, fast facts & deadlines, how to fill it out, where to submit it and other related CO probate forms.
There are all sorts of forms executors, beneficiaries, and probate court clerks have to fill out and correspond with during probate and estate settlement, including affidavits, letters, petitions, summons, orders, and notices.
Instructions For Appointment Of Guardian is a commonly used form within Colorado. Here’s an overview of what the form is and means, including a breakdown of the situations when (or why) you may need to use it:
CO Form JDF 823, which may also referred to as Instructions For Appointment Of Guardian, is a probate form in Colorado. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.
Sometimes it’s tough to find a quick summary— here’s the important details you should know about Instructions For Appointment Of Guardian:
This form pertains to the State of Colorado
The current version of this form was last revised on September 1, 2019
The official Colorado source for this form is here.
Government forms are not typically updated often, though when they are, it often happens rather quietly. While Atticus works hard to keep this information about ’s Form JDF 823 - Instructions For Appointment Of Guardian up to date, certain details can change from time-to-time with little or no communication.
Double check that you have both the correct form name and the correct form ID. Some Colorado probate forms can look remarkably similar, so it’s best to double, even triple-check that you’re using the right one! Keep in mind that not all States have a standardized Form ID system for their probate forms.
Fill out all relevant fields in Form JDF 823, take a break, and then review. Probate and estate settlement processes in CO are long enough to begin with, and making a silly error can push your timeline even farther back. No thank you!
Note: If you don’t currently know all of the answers and are accessing Form JDF 823 online, be sure to avoid closing the browser tab and potentially losing all your progress (or use a platform like Atticus to help avoid making mistakes).
Some States and situations require particular forms to be notarized. If you have been instructed to get the document notarized or see it in writing on the document, then make sure to hire a local notary. There are max notary fees in the United States that are defined and set by local law. Take a look at our full guide to notary fees to make sure you aren’t overpaying or getting ripped off.
This is most often the local probate court where the decedent (person who passed away) is domiciled (permanently resides) or the institution involved with this particular form (e.g. a bank). Some offices allow you to submit forms online, other’s don’t, and we while we generally recommend going in-person to expedite the process, sometimes that simply isn’t an option.
It’s also a generally good idea to establish a positive working relationship with any probate clerk (unfortunately there’s enough people & process out there making things more difficult and unnecessarily confusing for them), so a best practice is to simply ask the probate clerk proactively exactly how and where they’d prefer you to submit all forms.
Need help getting in touch with a local probate court or identifying a domicile probate jurisdiction?
👉 Find and Contact your Local Probate Court
👉 What is a Domicile Jurisdiction?
Different probate forms or processes can require different deadlines or response times for completing the appropriate form.
While some steps in the process are bound to specific deadlines (like petitioning for probate, having to submit an inventory of assets, or filing applicable notices to creditors and beneficiaries), many probate forms or processes are not tied to a specific deadline since the scope of work can vary based on situational factors or requirements involved.
Either way, there are a bunch of practical reasons why personal representatives should work to complete each step as thoroughly and quickly as possible when completing probate in Colorado.
The sooner you begin, the faster Colorado can allow heirs and beneficiaries to get their share of assets subject to probate. Acting promptly can also decrease the costs & overall mental fatigue through an otherwise burdensome process.
Helpful Context: What’s the Difference Between Probate and Non-Probate Assets?
In general, creditors of an estate usually have around 3-6 months from the time you file notice to creditors to file any claims for debt against the deceased’s assets. If they don’t, then that debt is forfeited (and more importantly, the executor won’t be held personally responsible). So doing this sooner means you have a better idea of who is owed what and ensures you won’t get a surprise collector months later.
Not filing a will within 30 days (on average) could mean that the probate process proceeds according to intestate laws (laws that govern what happens to someone's stuff without a will) or is subject to unnecessary supervision by the probate court. And if you aren't directly related to the deceased (a.k.a. next of kin), this could also mean you lose your inheritance.
It’s important to file any necessary state tax returns on behalf of the deceased or estate by the following tax season in Colorado. If you don’t, you could owe penalties and interest. This also includes any necessary federal tax returns such as Forms 1040, 1041, or even a Form 706 estate tax return.
If a house in the State of Colorado is left empty (or abandoned) for a while, insurance can get dicey. For example, if the house burns down and no one has been there for a year, an insurance company may get out of paying your claim.
If you’re not using Atticus to get specific forms, deadlines, and timelines for Colorado probate, then try and stay as organized as possible, pay close attention to the dates mentioned in any correspondence you have with the State’s government officials, call the local Colorado probate clerk or court for exact answers regarding Form JDF 823, and when in doubt— consult a qualified trust & estates lawyer for that area.
Instructions For Appointment Of Guardian is one of the many probate court forms available for download through Atticus.
It may also be available through some Colorado probate court sites, such as . In order to access the latest version, be updated with any revisions, and get full instructions on how to complete each form, check out the Atticus Probate & Estate Settlement software or consider hiring a qualified legal expert locally within Colorado.
While Atticus automatically provides the latest forms, be sure to choose the correct version of Form JDF 823 - Instructions For Appointment Of Guardian f using any other site or resource in order to avoid having to re-complete the form process and/or make another trip to the Colorado probate court office.
Instructions For Appointment Of Guardian is a .pdf, so opening it should be as simple as clicking “View Form” from within the Atticus app or by clicking the appropriate link found on any Colorado-provided government platform. Once you’ve opened the form, you should be able to directly edit the form before saving or printing.
CO Form JDF 823, which may also referred to as Instructions For Appointment Of Guardian, is a probate form in Colorado. It is used by executors, personal representatives, trustees, guardians & other related parties during the probate & estate settlement process.
Form JDF 823 - Instructions For Appointment Of Guardian is a probate form in Colorado.
Colorado has multiple types of probate and the necessary forms depend on the unique aspects of each estate, such as type and value of assets, whether there was a valid will, who is serving as the personal representative or executor, and even whether or not they also live in Colorado.
During probate, all personal representatives and executives in are required to submit a detailed inventory of assets that must separate non-probate assets from probate assets.
Probate in Colorado, especially without guidance, can take years to finish and cost upwards of $14,000.
What is probate, exactly?
Probate is the government’s way of making sure that when a person dies, the right stuff goes to the right people (including the taxes the government wants).
All of that stuff is collectively known as someone’s “estate”, and it’s the job of the executor or personal representative to fill out all the forms and complete all the required steps to formally dissolve the estate.
To get instant clarity on the entire probate process and get an idea of the steps, timeline, and best practices, read the Atticus Beginner’s Guide to Probate.
Where can I get help with Probate?
The best place? Create an account in Atticus to start getting estate-specific advice.
You may need a lawyer, you may not, and paying for one when you didn’t need it really hurts. Atticus makes sure you make the best decisions (plus you can write it off as an executor expense).
We’ve also created a list of other probate services. Be sure to check it out!
What does a CO executor or personal representative have to do?
An executor is named in someone’s will, and if the deceased didn’t have a will, then the spouse or other close family relative usually steps up to fulfill the role. If no one wants to do it, then a judge will appoint someone.
The executor is responsible for the complete management of the probate process, including major responsibilities such as:
Creating an inventory of all probate assets.
Filling out all necessary forms
Paying off all estate debts and taxes
Submitting reports to the court and beneficiaries as requested
And much more. This process often stretches longer than a year.
For an idea of what separates executors who succeed from those who make this way harder than it should be, visit our article, Executors of an Estate:
What they do & secrets to succeeding.
Here’s the text, verbatim, that is found on Colorado Form JDF 823 - Instructions For Appointment Of Guardian. You can use this to get an idea of the context of the form and what type of information is needed.
JDF 823 R9-19 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN – MINOR Page 1 of 5 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN - MINOR These standard instructions are for informational purposes only and do not constitute legal advice about your case. If you choose to represent yourself, you are bound by the same rules and procedures as an attorney. GENERAL INFORMATION ◆ The Minor child must be a resident, or be present at the time of the commencement of the proceeding in the county in which you are filing the petition. ◆ The Minor or a person interested in the welfare of the Minor may file the case. ◆ A name-based criminal history record check from the Colorado Bureau of Investigation (CBI) and a current credit report of the proposed guardian must be filed with the Court. ◆ If the Minor has income, such as Supplemental Security Income (SSI) or other significant income, or owns assets, such as real estate or stocks, you may need to file for conservatorship in order to manage the money or assets. ◆ The Court may appoint a Guardian for a Minor, if the Court finds the appointment would be in the best interest of the Minor and one of these four statements applies: 1. The parents consent to the appointment. 2. The parents’ parental rights have been terminated by a court order. 3. The parents are unwilling or unable to exercise their parental rights. For example, the parents are deceased or they have abandoned the child. 4. Guardianship of a child has previously been granted to a third party and the third party has subsequently died or become incapacitated and the guardian has not made an appointment of a guardian either by will or written instrument. ◆ For additional information, please review §15-14-201 through §15-14-210, C.R.S. ◆ If you have a disability and need a reasonable accommodation to access the courts, please contact your local ADA Coordinator. Contact information can be obtained from the following website: http://www.courts.state.co.us/Administration/HR/ADA/Coordinator_List.cfm COMMON TERMS  Petitioner: A person who files a Petition for the Appointment of a Guardian.  Guardian: A person at least 21 years of age, resident or non-resident, who has qualified as a guardian of a Minor based on an appointment by the Court.  Interested Person: Persons identified by Colorado Law who must be given notice of a court proceeding. See Step 3 for a complete list.  Letters: Formal notice identifying the authority of the Guardian.  Minor: An unemancipated person who is under the age of 18.  Guardian Nominee: A person named in the petition to serve as the Guardian.  Ward: A Minor for whom a Guardian has been appointed.  Order: Official document identifying the authority of the Guardian and his/her responsibilities during the Guardianship. If you do not understand this information, please contact an attorney. FEES A filing fee of $199.00 is required. If you have a family situation that requires you to file a guardianship for more than one child, only one filing fee is required, if the Petitions are filed on the same day. If you are unable to pay, you must complete the Motion to File without Payment and Supporting Financial Affidavit (JDF 205) and submit it to the Court. Once you submit the completed JDF 205 form and a blank Order (JDF 206), the Court will decide whether you need to pay the filing fee. Other fees that a party to the case may encounter are as follows: JDF 823 R9-19 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN – MINOR Page 2 of 5 ❑ Certification of Orders and Letters $20.00 ❑ Service Fees Varies ❑ Copy of Documents $ .75 per page ❑ The Court may appoint a Guardian ad Litem (GAL) to investigate and report back to the Court, for the purpose of determining if the Guardianship is in the best interest of the Minor. FORMS To access a form online go to www.courts.state.co.us and click on the “Forms” tab. The packet/forms are available in PDF or WORD by selecting Probate - Protective Proceedings - New Case - Guardianship - Minor. You may complete a form online and print or you may print it and type or print legibly in black ink. Read these instructions carefully to determine what forms you may need, as you may need all or some of the listed forms. Check with the Court where you plan to file your case to determine if they have any special requirements. ❑ JDF 705 Probate Case Information Sheet ❑ JDF 714 Affidavit Regarding Due Diligence and Proof of Publication ❑ JDF 716 Notice of Hearing by Publication ❑ JDF 719 Waiver of Notice ❑ JDF 721 Irrevocable Power of Attorney ❑ JDF 800 Acknowledgment of Responsibilities ❑ JDF 805 Acceptance of Office ❑ JDF 806 Notice of Hearing to Interested Persons ❑ JDF 812 Notice of Appointment of Guardian and/or Conservator ❑ JDF 824 Petition for Appointment of Guardian - Minor ❑ JDF 825 Consent of Parent ❑ JDF 826 Consent or Nomination of Minor ❑ JDF 830 Letters of Guardianship - Minor You will also need to file one of the following proposed orders depending on what type of guardianship you are requesting. ❑ JDF 827 Order Appointing Guardian - Minor ❑ JDF 828 Order Appointing Temporary Guardian - Minor ❑ JDF 829 Order Appointing Emergency Guardian - Minor STEPS TO FILING YOUR CASE Step 1: Complete Forms. Selecting these instructions indicates that you are planning on filing for a Guardianship for a Minor. If you have a family situation that requires you to file a guardianship for more than one child you will be required to prepare the appropriate forms for each child. Each child will have his or her own case for confidentiality purposes. The $ 199.00 filing fee is per Petitioner(s) seeking the guardianship(s) and not per case. The Petitions must be filed on the same day. The caption below needs to be completed on all forms filed. Make sure that you make a copy of all the forms you file with the Court for your own records. District Court Denver Probate Court ___________________ County, Colorado Court Address: ▲ COURT USE ONLY ▲ In the Interest of: Minor Attorney or Party Without Attorney (Name and Address): Phone Number: Email: FAX Number: Atty. Reg. #: Case Number: JDF 823 R9-19 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN – MINOR Page 3 of 5 Division: Courtroom: NAME OF FORM ❑ Petition for Appointment of Guardian for Minor (JDF 824). ❑ The Petitioner must complete all applicable sections on the form. ❑ If the child's father is not known (no name appears on the birth certificate), then a copy of the birth certificate of the child should be attached to the Petition. If the parental rights have been terminated or the parents are deceased, copies of the termination papers or the death certificates should be attached to the Petition. ❑ The Petitioner must sign this form. ❑ Acceptance of Office (JDF 805). ❑ Complete all applicable sections on the form and attach the name-based criminal history check and current credit report for the proposed guardian. ❑ Attach a legible copy of the proposed guardian’s driver’s license, passport or other government- issued identification. ❑ Obtain and attach a name-based criminal history record check for the proposed guardian from Colorado Bureau of Investigation (CBI). To obtain a name-based criminal history check, contact CBI at 690 Kipling Street Denver, CO 80215, (303) 239-4300, or at www.cbi.state.co.us and click on CBI Records Check. ❑ Obtain a current credit report of the proposed guardian. Below are a few credit reporting agencies: ◆ Equifax, Inc., P.O. Box 740241, Atlanta, GA 30374, 1-800-685-1111, or at www.equifax.com ◆ Experian, P.O. Box 2002, Allen, TX 75013, 1-888-397-3742, or at www.experian.com ◆ TransUnion, P.O. Box 2000, Chester, PA 19022, 1-800-916-8800, or at www.transunion.com ❑ Redact (strikeout) all social security numbers identified on the credit report and all but the last four digits of account numbers. ❑ The cost for all criminal history checks and credit reports must be paid by the proposed guardian. ❑ The proposed guardian must sign the Acceptance of Office. ❑ Waiver of Notice (JDF 719). ❑ This form can be completed and signed by any interested person (except the Minor), who wishes to waive notice of any hearings or matters before the Court. ❑ This form cannot be completed by the Minor. See Notice requirements in Step 4. ❑ Irrevocable Power of Attorney (JDF 721). ❑ This form is required only if the proposed guardian lives out-of-state. ❑ The proposed out-of-state guardian must complete this form and sign it before a Court Clerk or Notary Public. ❑ Consent or Nomination of Minor (JDF 826) ❑ The Minor who is the subject of the appointment, if 12 years of age or older, has the right to consent or refuse to consent to an appointment of a guardian. JDF 826 can be completed and signed by the Minor to indicate his/her consent to or refusal of the appointment. The Court will take into account the Minor’s wishes, but refusal to consent does not guarantee that the Court will not appoint the proposed guardian. Note: This is not a substitute for personal service. Step 4 - Notice of Hearing to Minor must still be completed. ❑ Consent of Parent (JDF 825). ❑ The Minor’s parent can consent to the appointment by completing JDF 825. ❑ Letters of Guardianship - Minor (JDF 830). ❑ Complete only the caption on the form. ❑ The Court will complete the remainder of the form and sign it following the appointment of the Guardian. JDF 823 R9-19 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN – MINOR Page 4 of 5 ❑ Proposed Order (JDF 827, JDF 828 or JDF 829). ❑ Select the appropriate Order based on the type of guardianship you are requesting. The proposed order should match your selection from number 1 on the Petition – JDF 824. ❑ Complete the caption and any sections on page one that applies to your case. Step 2: You are Ready to File your Papers with the Court. Provide the Court with the documents completed as described in Step 1 above and pay the filing fee. You may receive a hearing date from the clerk at the time of filing your paperwork or you may need to contact the clerk later to obtain the hearing date. The date and time of this hearing is important, as you will need it to complete the Notice of Hearing or publication forms described in Step 3 and Step 4. Step 3: Notice to Interested Persons. (By Mail or Publication) After the Petition for Appointment of Guardian for Minor is filed and a hearing is set, you (the Petitioner) must give notice of the time and place of the hearing along with a copy of the Petition to the following people: 1. The minor, if the minor is 12 years old or older 2. Any person alleged to have had the primary care and custody of the minor during the 60 days before the filing of the Petition 3. Each living parent of the minor or, if there is none, the adult nearest kinship that can be found 4. Any person nominated as guardian by the minor if the minor is at least 12 years old 5. Any appointee of a parent or guardian whose appointment has not been prevented or terminated under §15-14-203(1), C.R.S. or whose appointment was consented to under §15-14-203(2) 6. Any guardian or conservator currently acting for the minor in this state or elsewhere ❑ Service by Mail. ❑ If you know the address of the person to whom you are giving notice, complete the Notice of Hearing to Interested Persons (JDF 806). ❑ Mail copies of all documents filed with the Court (including the Petition for Guardianship) and the completed Notice of Hearing to Interested Persons (JDF 806), at least 14 days before the time set for the hearing. ❑ Complete the Certificate of Service portion on the form, listing the names and addresses of all persons to whom you sent the notice and the date you sent it and file the form with the Court at or before your hearing. ❑ If the address of any interested person is unknown, you must publish the notice of the hearing in the newspaper. See Service by Publication instructions below. ❑ Service by Publication. If you do not have a current address for the interested persons, or if their identity is not known and cannot be ascertained with reasonable diligence, you must publish the notice of hearing in the newspaper. Before doing this you may wish to search the Internet, contact prior employers, friends, etc. to locate a current address. ❑ Notice of Hearing by Publication (JDF 716). ❑ Complete this form and have it published in a newspaper of general circulation in the county where the hearing is to be held. ❑ The notice must be published once a week for three consecutive weeks, with the last date of publication being at least 14 days before the hearing date. ❑ The Petitioner must request a publisher’s affidavit from the newspaper after publication is completed. This publisher’s affidavit, prepared by the newspaper, will serve as proof that the Notice of Hearing by Publication (JDF 716) was published. This publisher’s affidavit must be attached to the Affidavit Regarding Due Diligence and Proof of Publication (JDF 714). See form identified below. ❑ Affidavit Regarding Due Diligence and Proof of Publication (JDF 714). ❑ Complete all sections on this form. The purpose of this form is to describe to the Court your efforts to locate the individuals listed in the Notice of Hearing by Publication (JDF 716). ❑ The Petitioner must sign this form. JDF 823 R9-19 INSTRUCTIONS FOR APPOINTMENT OF A GUARDIAN – MINOR Page 5 of 5 Step 4: Hearing. The Petitioner must appear at the hearing and should be prepared to present evidence as to why the Guardianship is in the child's best interest. ❑ Be prepared to present evidence showing that the parents are aware of the proceedings and that they consent to the Guardianship. If the Petitioner cannot prove that the parents consent to the Guardianship then he/she must be prepared to present evidence showing that the parents are either unwilling or unable to take care of the child or that their parental rights have been terminated. ❑ If the Court appoints a Guardian, the Court will issue Letters (JDF 830) as a formal notice of the appointment and provide you with a copy of the Order Appointing Guardian. You may need certified copies of the Letters and Order. The number needed will vary, depending on your circumstances. Copies of the Order must be provided to all interested persons identified in the Order. Step 5: Requirements after the Court Appoints a Guardian. ❑ Complete, sign, and file the Acknowledgment of Responsibilities (JDF 800) with the court. Letters of Appointment will not be issued until this form is filed. ❑ Complete, sign, and file the Probate Case Information Sheet (JDF 705) with the court, if you’ve not already done so. Letters of Appointment will not be issued until this form is filed. ❑ Refer to the Order Appointing Guardian for a Minor to determine if/when the annual report is due. The purpose of the annual report is to report to the Court and interested persons as to the well being of the Minor. The Guardian’s Report must be provided to the persons listed in the Order of Appointment. A guardian shall give notice of the filing of the guardian’s report, together with a copy of the report to those listed in the Order of Appointment within ten days of filing the report with the court. ❑ Refer to the Order Appointing Guardian for Minor regarding completing the Notice of Appointment of Guardian and/or Conservator (JDF 812). The purpose of this form is to notify the Minor, if 12 years or older, and persons given notice of the Petition that they have the right to request termination or modification of the Guardianship. ❑ The Minor may not move outside the State of Colorado without an Order from the Court. Note: A Guardian’s Manual is available to assist the newly appointed Guardian. This manual identifies general responsibilities and important Guardianship issues, along with completed sample forms to assist the preparer. The responsibilities of the guardian terminate upon the death, resignation, or removal of the guardian or upon the Minor’s death, adoption, marriage, or attainment of majority. Resignation of a guardian does not terminate the guardianship until approved by the Court.